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Office Coordinator

If you would like to join our team, we are looking for a professional Office Coordinator who makes great first impressions with outstanding professional communication skills.  The right candidate will be someone who can execute multiple tasks with minimal supervision, takes pride in what they do, will be eager to help, welcoming, organized, detail oriented and can easily adapt in a growing environment.  This role is a great opportunity for an individual to get their foot in the door of an established company. The company has a solid track record of promoting from within.

Job Responsibilities:

  • Greet and direct all visitors, including vendors, clients, job candidates, customers, associates, etc.
  • Receive, screen all incoming phone calls and connect them to appropriate personnel, take and relay messages, provide information to callers
  • Help each person who approaches the front desk with a query
  • Provide clerical and administrative support to the management team
  • Tidy and maintain the reception and office general areas
  • Collect and distribute mail, coordinate the shipment of express packages via appropriate sources
  • Track /handle employee birthdays and anniversaries (including letters of congratulation and monetary gifts)
  • Track/record employee PTO
  • Assist in event planning and miscellaneous support tasks
  • Preparing business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
  • Monitor visitor access by registering guests with the building and maintain security awareness
  • Scheduling and coordinating meetings, interviews, events and other similar activities
  • Monitor and maintain office supply inventory for the office and reception area
  • Performing multifaceted general office support
  • The above are not intended as the exclusive listing of job duties for this position. Position may require other duties as assigned.

This is a part time role, 20-25 hours per week Monday – Friday

REQUIREMENTS:

  • 1-3 years of Office Assistant/Receptionist experience
  • Proficiency in MS Office
  • Excellent communication skills
  • The ability to learn quickly
  • Stable work history
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